Difr Policies

Acceptance & Enrollment

Participants are notified via email when their enrollment is complete.

All accepted participants are required to submit a confirmation deposit to confirm their intention to pursue the program. Deposits are due within 1 week (7 days) of acceptance. Upon receipt of deposit, participants receive an Enrollment Confirmation. Participants are advised not to make any other purchases related to the program before they have received an Enrollment Confirmation.

Deposit

Confirmation Deposit (non-refundable):
The confirmation deposit ($150) holds a participant’s place in the program, and the amount is deducted from the final program cost.

Center for Intercultural Citizenship Program Fee

After paying the deposit, participants receive notification of their full program fee due date, which is 2 weeks (14 days) prior to the first day of the program. For participants who are accepted after the due date, payment is due within five (5) business days of the participant’s acceptance.

• Participants utilizing financial aid are able to defer the program fee payment. Students must communicate to The Center for Intercultural Citizenship their intention to utilize financial aid and complete required forms in order to defer this payment.

Late Payments

The Center for Intercultural Citizenship reserves the right to move an application to inactive or cancelled status if payment deadlines are not met. Participants may be held responsible for any costs already incurred by The Center for Intercultural Citizenship on their behalf. The Center for Intercultural Citizenship may impose a late payment fee on students who wish to reactivate their applications.

Cancellation

The first day of a course is considered the start of the program. The confirmation deposit is not refundable at any time. Further program cost liability is based on the date on which The Center for Intercultural Citizenship receives a cancellation request. If a cancellation request is received 15 or more days before program start, a full refund is provided (minus the non-refundable confirmation deposit and the cost of any materials already provided). If a cancellation request is received 14 days or less before program start, participants are liable for the following penalties:

• • 14 days before the start of program – 1 day before start of program: 50% of program fee
  • First day of program or after: 100% of program fee

The Center for Intercultural Citizenship will handle extenuating participant circumstances at its discretion.

Enrollment Deferment

Participants who have confirmed their enrollment with payment of program deposits may defer their enrollment to a future term that starts within one calendar year of the original term by submitting a non-refundable $300 deferment administrative fee. The deferral request must be received 15 days or more prior to the original program start date. Participants who subsequently cancel their enrollment for the new term are liable for the enrollment cancellation penalty of higher value (either the original or current term).

Refunds

Refunds are issued within 4 weeks of cancellation, in the same form the payment was made (check, credit card, or e-check). Refund checks are issued to the participant (unless requested otherwise), while credit card and e-check refunds are issued to the card used for the payment.

Withdrawal After Program Has Begun

Participants who must withdraw from The Center for Intercultural Citizenship after a program has begun should follow these steps:

• • Contact Center for Intercultural Citizenship staff to discuss the reasons for withdrawing and inform us of the exact date of withdrawal.
  • Contact the home university (if applicable) to discuss any financial or academic consequences (i.e. students who have received financial aid may have to repay it; students may have to add another semester in order to graduate). Submit to The Center for Intercultural Citizenship proof of contact with home school advisor.
  • Complete any forms and permissions for withdrawal required by host university.
  • Complete The Center for Intercultural Citizenship Official Withdrawal Form.

Students who withdraw after the start of a program are not entitled to refunds, reimbursements or credit of any kind.